Referral App and Referrals


Topics: Planning

All referrals are put through the Referral App  

  • First time users will need to login (standard District login). Please consider bookmarking the link for easy access.

The app is used by School Based Team (SBT) and case managers for referrals and requests:

  • SLP referrals 
  • School Psychologist assessment referrals, file reviews, completed psychologist designations – LD, MID, MPID
  • All other designation requests (IBI, ASD, PDCH, MBS, Deaf or Hard of Hearing, Deafblind, Physically Dependent, Visual Impairment)
  • Request for District Collaborative Support for students with Tier 3 needs

After referrals and requests are reviewed, the submitting staff member and administration are contacted via email with the response.  This may include:

  • designation request outcome
  • consideration of a flexible schedule
  • mental health planning
  • behaviour support planning
  • enhanced CPI support
  • DBT meeting
  • Wraparound team support
  • outreach support

District Collaborative Support Referral Overview *NEW (Oct 2025)

School Psychologist (SP)
•  Psych-Ed Assessment Referral
•  School Psychologist File Review Referral

Deaf and Hard of Hearing (DHH)
•  DHH Teacher Role 2025-26

Visual Impairments (TSVI)
•  TSVI Teacher Role 2025-26

Speech Language Pathologist (SLP)
•  SLP Bundle 2024-25
•  Sept 2023 SLP Referral changes

Occupational Therapy and Physical Therapy (OT/PT)
•  OT/PT Bundle with Flow Chart -2025-26
•  Referral Process Flowsheet for School Age Therapy Program
•  SAP OT Referral Guide Caseload Priorities
•  SAP PT Caseload Priorities
•  Referral for OT or PT Services (QACCH) – fillable

Please contact:
•  Assessment Centre with questions about SLP and Psych referrals
•  Help Desk with technical questions and problems accessing the App
•  Sean McCartney  with questions about District Collaborative Support requests.

Q: Who has permission to access the app?
A: All case managers and school administrators should have access. Please contact Help Desk with permission issues.

Q: Why can’t I get into the app?
A: Try closing all browser windows and try again; If unsuccessful, you may not have permission to access the app.

Partner in Your Child’s Education

There is a strong body of evidence connecting parent/guardian engagement to improved academic achievement for students of all ages. From early literacy, to attendance and motivation, and retention and graduation... Read more

Service Delivery

Students are at the heart of our service delivery. GVSD’s priority is to create an inclusive and culturally responsive learning environment that equitably supports and appropriately challenges all students in... Read more

Assessment and Planning

The assessment process starts in the classroom with your child’s classroom teacher administering, gathering and synthesizing information from a variety of sources to develop a learning profile for your child.... Read more

Medical Information

Island Health Nursing Support Services (NSS) assists parents and caregivers with children who have special health care needs. They facilitate safe, consistent care and appropriate health supports. NSS is delivered... Read more

Transition

Throughout their K-12 journey students will transition a number of times. This includes starting school, moving from class to class, from grade to grade, changing schools or school districts, and... Read more

Transportation

Our goal is to provide effective, safe, efficient and reliable transportation services for our students at no cost to families. For Transportation support for your child for this school year, please... Read more

Hospital Homebound

We offer Homebound Support for students with medically fragile conditions, whose absence from school is expected to be longer than 10 days.  A Homebound teacher would support your child for a... Read more

Learning Support Teachers

The Learning Support Teacher provides a coordinated and integrated set of support services through the School Based Team that includes collaborative consultation with staff regarding educational programs and support for... Read more

School Based Teams

School Based Teams The School-Based Team (SBT) is a problem-solving group that works with classroom teachers to develop educational programs for students who require additional support. SBTs make decisions regarding case... Read more

School Counsellor

The primary mandate of a school counsellor is to act as an advocate for all students by creating a caring environment that supports their personal, social, career and educational needs. Description... Read more

Youth and Family Counsellor

School Based Youth and Family Counsellors provide counselling and support services to children, addressing critical issues that impact healthy development to youth and their families who are experiencing emotional, behavioural,... Read more

Educational Assistants (EA)

An educational assistant role as part of the school team is multifaceted, requiring adaptability, empathy, and a collaborative approach to support the diverse needs of students within our schools.  Working... Read more

School Psychologists

Working in a collaborative, multi-disciplinary manner, School Psychologists play a critical role in supporting school teams in enhancing students’ academic, adaptive, social-emotional and behavioural skills, during their Elementary, Middle and... Read more

Speech and Language Pathologist

Description of Service: Provide consultation, assessment, recommendations and training to parents, classroom teachers, SBTs and IEP Teams Develop goals and strategies for select students’ Individual Education Plans Provide appropriate programming... Read more

Occupational Therapists and Physiotherapists

Services provided to students who have motor difficulties in the following areas: Activities of daily living (self-care and life skills) Mobility (wheelchair and adaptive equipment at home and school), including... Read more

Nursing Support Services

NSS is delivered by Island Health and is available to children and youth in B.C. from birth to 19 years old who require specialized nursing services. Description of Service: Assist parents... Read more

Settlement Workers

The Intercultural Association of Greater Victoria Settlement Workers in Schools is an outreach program aimed at helping eligible newcomer students (immigrants and refugees) and their families settle and integrate into... Read more

SBT Key Documents

→ LEARNING SUPPORT HANDBOOK October 9, 2025 - School Based Team Collaboration Day session slides UDL 3.0 Guidelines - session handout KEY DOCUMENTS Guiding Principles District Collaborative Support Referral Overview 2025-2026  Maintaining Personal Space When Working... Read more

Parent/Guardian Consent Forms

•  Key Points For Parent Consent •  Parent/Guardian Consent Process- Recorded Presentation SBT Referral: •  SBT Parent /Guardian Information •  SBT Parent/Guardian Consent Form Referral App: • Designation Parent/Guardian Consent Form (available in Referral App) • ... Read more

Inclusion Outreach

Inclusion Outreach is an outreach service mandated to assist schools throughout British Columbia, in meeting the educational needs of students with multiple severe physical and cognitive disabilities. A team, consisting... Read more

ARC

The Accessible Resource Centre - British Columbia is a BC Ministry of Education funded response to the increasing demand for digital or alternate format alternatives to print in BC classrooms.... Read more

PRCVI

PRCVI service delivery encompasses a wide range of supports for students with visual impairments and their educational teams. These include alternate format instructional materials, specialized equipment, professional resource publications, braille... Read more

POPEY

The Provincial Outreach Program for the Early Years (POPEY) is a British Columbia Ministry of Education Provincial Resource Program with an outreach focus. POPEY’s mandate is to increase K-3 educators’... Read more

POPARD

The Provincial Outreach Program for Autism and Related Disorders provides consultation, training and support services to schools with a primary focus on increasing the capacity of school district staff to... Read more

Designations

→ REMINDER: Designation requests are submitted in the Referral App Best Practice for Ministry Designations Ministry of Education Categories [table id=35 /] [searchposts title category="designations"] ... Read more

POPFASD

The Provincial Outreach Program for Fetal Alcohol Spectrum Disorder (POPFASD) is funded by the British Columbia Ministry of Education and has been in existence since 2006. A multi-district Steering Committee... Read more

SET BC

SET-BC is a BC Ministry of Education Provincial Resource Program established to assist school districts in utilizing technology with students whose access to the curriculum is restricted. SET-BC provides school... Read more

Competency Based IEP’s

Why CB IEPs & Getting Started Personal & Learner Profile Core Competency Goals Curricular Competency Goals Assessment & Reporting Student Progress  IEPs Examples [searchposts category="CBIEP"] [searchposts category="IEP documents"] ... Read more

Supporting Documents

De-Designation request process now in the Referral App Authorization for Exchange of Confidential Information Referral for OT or PT Services (QACCH) – fillable Referral Process Flowsheet for School Age Therapy Program SD 61 Guidelines for Community... Read more

Behaviour Assessments

ALSUP -Assessment of Lagging Skills and Unsolved Problems - The ALSUP is intended for use as a discussion guide rather than as a freestanding check-list or rating scale. It should... Read more

Hospital Homebound

Homebound Support is for students with medically fragile conditions, whose absence from school is expected to be longer than 10 days. For long-term illnesses, Homebound teachers are hired for a... Read more

KTEA and ONLINE GLOBAL SCORING

KTEA-3 Assessment Checklist & FAQ KTEA-3 Parent Information Letter KTEA-3 Summary of Results Form Q-Global Registration for Scoring  KTEA Package of the 4 documents above      ... Read more

POPDB

BC Provincial Outreach Program for Students with Deafblindness was established in 1990 by the BC Ministry of Education to help support the education of students with deafblindness. We support teams... Read more

PDHHS

Provincial Deaf and Hard of Hearing Services is a provincial government organization dedicated to supporting the diverse and multicultural goals of deaf, hard of hearing and deaf-blind individuals and their... Read more

Referral App and Referrals

All referrals are put through the Referral App   First time users will need to login (standard District login). Please consider bookmarking the link for easy access. The app is used by School... Read more

Transition Planning

The transition process for a student with diverse needs requires careful planning as most  transitions involve changes in location, peer groups, staff, life-style and expectations. Successful transition planning includes collaboration between... Read more

1. Why CB IEP & Getting Started

Why? Competency-based IEPs (CB IEPs) are a student-centered approach to planning designed to make goals and learning meaningful, useful and actionable everyday. Through a strength-based lens valuing student voice and self-determination,... Read more

3. Core Competency Goals

Core Competency Goals In all Learning Updates the K-12 Student Reporting Policy requires the inclusion of goal setting and student self-reflection on Core Competencies. Teachers can support students in self-reflection by noticing,... Read more

4. Curricular Competency Goals

Curricular Competency IEP Goals & Objectives - Literacy & Numeracy Literacy - Curricular Goals Numeracy - Curricular Goals Literacy - Replacement Curricular Goals Numeracy - Replacement Curricular Goals ⇒ Curricular Competency - GOOGLE DRIVE... Read more

5. Assessment & Reporting Student Progress

CB IEP REPORTING GUIDELINES CB IEP Reporting Guidelines K-8 CB IEP Reporting Guidelines 9-12 CB IEP FAQ'S Universal Assessment Supports LEARNING UPDATES EXAMPLES K-8 (All, Some, Few) Learning Update - All Learning Update - All FRIMM Learning Update... Read more

6. IEP Examples

In order for a student to qualify for funding, the student must be appropriately assessed and identified, and have an Individual Education Plan (IEP) in place. [table id=30 /] ... Read more

Archived Newsletters

Archived newsletters for School Based Team, Counsellors, English Language Learners, Learning Support Team Newsletters are essential communication tools for disseminating important information and updates, fostering a sense of community and keeping... Read more

Recorded Presentations

under construction -links to come Key Points – Updated Processes for Informed Consent Parent/Guardian Consent – Educational Partner Consultation Parent/Guardian Consent – KTEA-3 Parent/Guardian Consent – Designation Parent Information – School Based Team Parent Information –... Read more

Programming

Programming is the next step in choosing and implementing resources and strategies to action the plan supporting student success.   Once the resources and strategies have been implemented, reflection on the... Read more

Planning

Planning starts with analyzing the assessment data gathered to develop hypotheses, wonders or questions that can support next steps. Based on the information gathered to date from a student file... Read more

Assessment

Assessment is the initial starting point in the iterative problem solving cycle of assessment, planning and programming. Assessment tools gather data  used to inform the  planning and programming decisions to... Read more

Visual Programming

Visual classroom support behavior involves the intentional use of visual aids, tools, and resources to enhance the learning environment and facilitate effective instruction. This supportive behavior can manifest in various... Read more

Communication with Families

Family Email, including classroom script and resource (Unexpected Death) - Template Family Email, including classroom script (Staff Death) - Template Family Email, critical period, other stressors - Template Family Email, including classroom script... Read more

Communication with Students

Announcement to Students (Suicide) - Template Announcement to Students (Overdose) - Template - Secondary Announcement to Students -Grad (Overdose) - Template Secondary Student Self Script for Reynolds Students Reynolds CIRT Email Script for VHS Students Script for... Read more

Memory Event

Memory event speech (overdose death) - Template Reynolds Memory Event Speech Reynolds Staff Message after Memory Event Reynolds Family Email after Memory Event  ... Read more

Trauma Informed

Trauma Informed Classroom Strategies ACE'S Informed Guide for Schools Box Square Breathing Visual TIP Relationship Guide Linda O_Neill ... Read more

Executive Functioning Programming

Window of Tolerance Supporting Working Memory Sward Templates Self Reg Full Toolkit Self Reg Student Reflective Rubric 1 Handy Model of the Brain Explanation Executive Functioning Skills Dawson EF Skill Definitions Dawson EF Assessment Classroom Environment Checklist ... Read more

Medical Complex Programming

Communication, Motor skills, DHH, Visual, Sensory, Hospital Homebound VISUAL SUPPORTS Daily Communication Template Daily Communication Sample Page  MOTOR SKILLS Prerequisites to Printing for Success Checklist Preprinting and Fine Motor Skills Scissor Activities and the JK/SK Student  GET A... Read more

Children and Youth in Care (CYIC)

**2022-23 SSSP - Supporting Students Success Plan (also in GVSD CYIC Standard of Practice Documents) CYIC Team Contacts: Jen Aston – District Lead Youth and Family Support – jaston@sd61.bc.ca Sean McCartney – Director... Read more

Assessment Tools

ADHD Checklist Instructions Child Functional Assessment (CFA) Kutcher 6-Item Adolescent Depression Scale (KADS) Kutcher Generalized Social Anxiety Disorder Scale for Adolescents (K-GSADS-A) Screen for Child Anxiety Related Disorders (SCARED) - Child Version Screen for Child... Read more

Consent Documents

Authorization for Exchange of Confidential Information Authorization for Exchange of Confidential Information- Fillable Elementary/Middle Informed Consent for Counselling Elementary/Middle Informed Consent for Counselling - fillable Secondary Informed Consent for Counselling Secondary Informed Consent for Counselling... Read more

Interventions

Anxiety Practical Intervention Strategies Solution Focused Therapy CMI Trauma Guide - English CMI Trauma Guide - Multilingual Walking with Grief ... Read more

Suicide Assessment and Intervention

GVSD Suicidal Ideation Assessment Guidelines - Updated 2025 Suicide Intervention Toolkit for Parents and Caregivers Suicide Intervention Toolkit for Youth (ages 12-24) Suicide Intervention Toolkit for Professionals ... Read more

Support Planning Documents

Ministry of Education Instructional Planning Tool Ministry of Education Instructional Planning Tool - fillable Student Support Plan Student Support Plan -fillable Statement of Needs SAMPLE - fillable  ... Read more

GVSD CYIC Standard of Practice Documents

Our Standard of Practice has been informed by Ministry resources, and highlights the importance of collaborative planning and information sharing between schools, MCFD, caregivers, and Delegated Agencies, and provides a... Read more

Ministry Documents

Children and Youth in Care are supported by the Ministry of Children and Family Development, Ministry of Education and Delegated Indigenous Agencies. K to 12 Education System Support for Children and... Read more

CYIC Resources

Tips for School Based Teams Tips for Child Welfare Workers Tips for Teachers Tips for Student Engagement Tips for Caregivers Resources for Youth Transitioning Out of Care    ... Read more

Culture and Identity Activities and Resources

Activities Identity Charts - Elementary and Middle Lessons  AECF-Discovering Self 5 Powerful Lesson Ideas to Help Students Find Self-Identity (Middle Years) Activity Book for Young Children in Care Resources Understanding Adolescent Identity Development ( Secondary) Cultural Identity... Read more